Placement Approvals 623-05-20-32

(Revised 7/1/2023 ML #3736)

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The custodial agency is granted court ordered placement and care authority to place children in the least restrictive placement setting. However, additional department placement approval for specific levels of care is required by a Children and Family Services Field Services Specialist when a child is placed in a;

• Qualified Residential Treatment Program (QRTP), or
• Psychiatric Residential Treatment Facility (PRTF) (medical placement)

The approval request must be submitted by the custodial case manager via the case management system under the QRTP/PRTF Placement Request/Approval section. To avoid payment issues, the placements must be entered in the appropriate date sequence.

 

Referrals into a treatment level of care with a family foster care provider managed by a licensed child placing agency, must be assessed ongoing with the CFS Field Service Specialist. A placement request is not required in the case management system. Placement in an enhanced treatment foster care (ETFC) and treatment foster care (TFC) level of care is subject to a maximum number of days for a child placed with a Nexus-PATH licensed provider. The case manager is responsible for tracking the number of placement days. Field Service Specialists will support the tracking of placement maximum through quality assurance and technical assistance.

 

The custodial case manager must submit the SFN 45 – “Notice of Change” form to the Foster Care Sub-Adopt Eligibility Unit each time a change occurs with the case to ensure payment is correctly authorized to each provider and to avoid overpayments.